Cutting the Clutter: Efficiently Navigating Addendums and RFI Logs

by Sila Keskin in March 24th, 2023

As a subcontractor, you know how important it is to keep up with the latest addendums and RFI logs for bids. However, sometimes it can feel overwhelming to receive so many documents, especially when many of them don't pertain to your trade. This can lead to a lot of wasted time and effort sifting through irrelevant information, which is frustrating and inefficient. In this blog, we'll explore some tips for reducing the workload of addendums and RFI logs, while still maintaining important communication with general contractors.

Prioritize Relevant Information

When you receive a new addendum or RFI log, take the time to skim through it and determine whether or not it's relevant to your trade. If it's not, set it aside and move on to the next one. This will help you prioritize the information that's most important to you and reduce the amount of time you spend on irrelevant documents.

Use a Filtering System

Another way to reduce the workload of addendums and RFI logs is to use a filtering system. This could be as simple as creating folders in your email or document management system to separate relevant and irrelevant information. You can also set up rules in your email system to automatically route certain types of documents to specific folders, which can save time and effort.

Stay Organized

It's important to keep track of all addendums and RFI logs, even if they don't pertain to your trade. This is because general contractors may ask questions about these documents, and it's important to be able to quickly access them for reference. One way to stay organized is to create a centralized location for all addendums and RFI logs, such as a shared drive or cloud-based storage system. Make sure to label the documents clearly and consistently so they're easy to find later on.

Communicate with General Contractors

While it may be tempting to ignore irrelevant addendums and RFI logs, it's important to maintain good communication with general contractors. This means responding promptly to all communications and keeping them informed about any changes or updates related to your trade. By doing so, you'll build a good working relationship with the general contractor and increase your chances of being awarded future contracts.

Gamyte - Our AI Powered Platform - gives you the ability to manage and keep track of all your addendums and RFIs. It helps you to leverage technology to focus your resources on preparing winning bids!

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