How to Plan Ahead, Predict Estimation Effort and Manage Your Bid Pipeline [Free Templates]

by Sila Keskin in March 17th, 2023

If you're bidding on more projects than you can count, you need to get your estimation team to be insanely efficient! They're your most valuable resource when bidding, so using them accurately is very important. 

Now, you might be wondering why an initial analysis is so important.

Well, for starters, it allows you to predict the time required to complete the takeoff. By knowing how long it will take to accurately measure the materials needed for a project, you can better estimate the total time needed for the entire project. This can help you manage your team's workload and avoid overworking them, leading to fewer mistakes and a better end result.

Also, a proper initial analysis helps you manage your bid pipeline. You can keep track of all the bids that your team is working on, prioritize which bids need the most attention, and ensure that you're not missing any important deadlines. By being organized and efficient with your bids, you'll increase your chances of winning them and building a strong reputation in the industry.

The initial analysis also allows you to track your team members and manage them effectively. You can identify which team members are best suited for specific projects based on their skill sets and experience. This will help you allocate resources in the most efficient way possible, ensuring that your team is working at full capacity and delivering high-quality work.

Additionally, you can collect material prices for projects that may be a bottleneck even before or during the estimation. And you can plan ahead and avoid any potential issues that may arise due to a lack of materials or resources. This proactive approach to project management will save you time and money in the long run, as well as prevent unnecessary delays and frustrations.

Now, I know what you're thinking, “Won't all that initial analysis just take up a lot of time and resources?" Sure, it might seem like a lot of work, but trust me, a well-organized team can increase your bid volume and get things done faster than you ever thought possible.

So, whether you're part of a large team or a small one, don't forget the importance of starting off on the right foot with a solid initial analysis. It's the first step to successful bidding and completing projects on time and within budget. And let's face it, who doesn't love a successful bid?

Pro Tip: At Gamyte, we have been using our expertise to build up the most efficient way to predict the effort and plan the bid pipeline. We have developed an algorithm to help subcontractors like yourselves, predict the time and effort required to complete an estimation from scratch.

Get your Free Initial Analysis Template for Effort Prediction! 

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